Building Surveyor

Location
Based at Grace Building, Ely, but predominantly working peripatetically in schools across the trust
Salary
£38,000 per annum
Posted
09 Aug 2018
Closes
31 Aug 2018
Contract Type
Permanent
Hours
Full Time

Main purpose of the role

  • To oversee portfolio of Schools and educational buildings in terms of compliance, maintenance, building issues.
  • To manage delivery of projects funded through the SCA and LCVAP streams to ensure funds are spent appropriately and in line with timescales and ESFA requirements.
  • To take a proactive role in improvement of buildings – suitability, energy efficiency, redevelopment etc.
  • To liaise closely and collaboratively with all relevant departments within DEMAT and the Diocese.
  • To assist in any other building-related matters that may arise.

Work Streams

Compliance

  • Maintain an overview of schools to ensure compliance with all requirements in terms of servicing and adherence to relevant legislation.
  • Undertake quality checks on delivery of compliance activities where property compliance and maintenance is provided by 3rd party / through portal.

Building Surveyor Support

  • Undertake condition surveys for school buildings.
  • Identify and find resolutions to building defects and issues outside the normal day-to-day maintenance.
  • Liaise with / provide technical support for insurance companies over building-related claims
  • Liaise with school’s appointed property managers to oversee the work they are employed to do by the schools for the benefit of the Diocese (as owners of School Sites) and for the benefit of DEMAT’s responsibilities of Academy Schools.  Where school’s do not have their own property manager, liaise and support schools with all building related matters.
  • Ensure School’s project managers are complying with statutory requirements connected with Construction (Design and Management) Regulations 2015 and other relevant legislation e.g. Control of Asbestos Regulations.
  • Work with Schools and Governing Bodies to agree a 5 year development /management plan of School sites

Delivery and monitoring of projects through funding streams – Schools Condition Allowance (SCA) and LCVAP and SALIX

  • Liaise with Schools about applications for SCA funding and LCVAP funding and assess applications based on set criteria
  • Ensure delivery of projects to maximise funding streams to improve condition, suitability and energy efficiency of school buildings
  • Ensure projects are appropriate to Diocesan aims

Supporting the Property Team

  • Work with Legal Estates Manager to provide support to Schools for all property matters - interpreting plans, giving advice on School sites etc.
  • Assist DEMAT on property issues affecting School Sites that are converting
  • Occasionally assess leases for Diocesan-owned properties and ensure compliance by tenants.

Key Parties

  • Diocese of Ely Multi Academy Trust (DEMAT)
  • Diocese of Ely Board of Education
  • Ely Diocesan Board of Finance
  • Head Teachers and School Governors
  • County Council officers
  • Government departments i.e. ESFA
  • Other Diocese

Main Duties

Day-to-day work-load:

  1. Site visits to carry out condition surveys, determine building issues and remedies.
  2. Liaison with schools re. defects.
  3. Monitoring compliance through the Diocesan maintenance / compliance portal and/or DEMAT portal.
  4. Working with schools on potential capital projects – high level concepts and scoping including provision of budget costings.
  5. Advice on funding streams / processes for applications / project delivery through 3rd parties (property surveyors).
  6. Oversee / monitor delivery of capital projects to ensure compliance with ESFA criteria, and to ensure funding deadlines are met for LCVAP and SCA funding streams.  To include assessment of tenders and liaison with the DBE and DEMAT finance teams.
  7. Liaising with key parties (in particular the Diocesan Board of Education / DEMAT) around scope, funding and delivery of projects.
  8. Assess and interpret condition surveys, drawings, specifications and tender documents.
  9. Liaise with architects, surveyors, structural engineers and other professional consultants in the co-ordination of project delivery.
  10. Monitor (overview of) statutory compliance including planning applications, building regulations applications, party wall act requirements, CDM regulations etc.
  11. Providing regular updates on progress in accordance with DEMAT and the Diocesan monitoring and reporting systems including Board and Committee meetings.
  12. Develop and maintain strong relationships and consistent communication with Head Teachers, Business Managers and caretaking staff.
  13. Develop and maintain a keen understanding of the priorities and issues surrounding school maintenance and development.
  14. Develop strategies including budget costing for planned and emergency repair works.
  15. Keep daily time-sheets in respect of time spent on Diocesan matters.
  16. To assist in any other building-related matters that may arise.

Relationship Management:

It is expected that the surveyor would -

  1. Develop and maintain strong relationships with schools, academies, landlord bodies (County Council, Diocesan Board of Education or Academy Trust)
  2. Develop and maintain strong relationships with Head Teachers, Governors, Business Managers and caretaking staff.
  3. Maintain a good understanding of government and charitable funding sources.

Financial Management:

It is expected that the surveyor would –

  1. Assess applications for funding from schools and academies
  2. Assess available funding from ESFA and prioritise allocation of funding to schools for approval by the Director of Trust Development
  3. Communicate with applicants regarding allocation of funding
  4. Have involvement in meetings with external parties regarding funding allocation
  5. Report back regularly regarding progress of capital spend against allocations

Business Management:

It is expected that the surveyor would -

  1. Take an active role in the development of Diocese strategy and business plan and DEMAT’s estate strategy and plan.
  2. Take an active role in departmental meetings.
  3. Ensure progress and financial reporting is completed in a timely and high quality manner.

Contractor and Supplier Management:

It is expected that the surveyor would -

  1. Develop and maintain strong relationships with local and national contractors including other professionals.
  2. Develop and maintain an understanding of specialist contractor market.
  3. Manage approval of invoices for capital works prior to payment by finance.