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Team Secretary/PA

Key Responsibilities:

  • An ability to process and manage internal compliance systems
  • Maintaining office systems, including database management, filing etc.
  • Providing overall team support in everyday office duties
  • Liaise with clients, suppliers and other staff
  • Liaising with printing suppliers and organising marketing materials (either hard copy or original)
  • Fielding telephone calls, assisting the caller when possible or taking and passing on messages.
  • Dealing promptly with incoming emails, internet leads, post and responding where appropriate.
  • Diary management for team members including the arranging of internal and external meetings and team meetings.
  • Processing invoices and leasing with our accounts team.

Qualifications & Experience:

  • Previous experience in a similar role and/or in property is essential
  • Competent in Microsoft package software including (Word, Excel & Outlook, Power Point)

Key Skills:

  • Confident and pleasant personality, being a welcoming face of the company.
  • Must possess a composed manner in order to be able to work under pressure, managing and prioritising workloads.
  • Ability to meet deadlines.
  • Excellent planning, organisational and co-ordination skills.
  • Accuracy and attention to detail.
  • An understanding of confidentiality issues and the use of discretion.
  • Must be a team player and be capable of building and maintaining good relationships with team members, other colleagues, clients and suppliers.
  • Punctual and flexible in relation to working hours and duties.
  • Being adaptable and open to change.

Please apply with your most recent CV to find out more information about the company and position!

£26000 - £30000 per annum

Felicity

Ronn

+44 (0)203 7649264

Team Secretary/PA

Hedge End, Southampton, UK
Permanent
Assistant

Published on 8 Oct 2019