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Property Manager

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org

54 Blechynden Street
London W10 6RJ
www.acava.org
Property Manager Recruitment Pack
Dear applicant,

Thank you for your interest in the role of Property Manager at ACAVA .
The background to this role and detailed Job Description can be found below.
ACAVA are committed to equal opportunities, diversity and inclusion and we are keen to address imbalances in our workforce. We encourage applications from all races, religions, genders, countries of origin and sexual orientations. We particularly encourage applications from disabled people and those from ethnic minorities backgrounds as these groups are underrepresented in our team. How to apply If you are interested in applying for the post, please send your applications documents to Anne Carpentier, General Manager, at recruitment@acava.org with the subject line: Application for Property Manager. •

Completed Application form •

Up to date CV •

Application Question We encourage you to also complete and return the Equal Opportunities Monitoring Form. All information given to us will be separated from the application documents on receipt and will be held separately and anonymously for monitoring purposes only.

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org
We are only accepting online applications for this post. If you have a disability that makes it difficult for you to provide us with information in this way, please contact us for assistance. ACAVA will not store any of your details beyond this recruitment, and all enquiries and applications will be treated in the strictest confidence. Dates Closing date for applications: 17 October 2021 at midnight. Interviews: Applications will be assessed as they are received, and interviews will be held from the week commencing on 18 October 2021. As part of the assessment process, you may be asked to complete a written exercise that relates to the role you are applying for. You will be required to provide proof of eligibility to work in the UK. Start date: ASAP following appointment. We very much look forward to receiving your application. Yours faithfully, Anne Carpentier General Manager

The organisation

ACAVA (Association for Cultural Advancement through Visual Art) is an arts
education charity that evolved from artist - led initiatives in the early 1970s. For over
45 years ACAVA has been amongst the UK’s most progressive affordable workspace
providers.

We are one of the largest operators in the UK with a portfolio of 20 buildings,

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org
exhibition spaces and workshops in London, Essex and Stoke - on - T rent that support
a community of approximately 500 creative practitioners.

We have pioneered creativity in health and wellbeing settings for over 30 years and
this remains fundamental to our programming philosophy today.

For more information, please visit our website.

Role
description Job title

Property Manager

Contract
Permanent -
Full-time / part-time (minimum 3 days a week)

Hours

37.5 hrs p/w (full-time basis)

Working days between 9 and 5.30, Mon – Fri

Salary

£30,000 (full-time basis)

Benefits

Contributory pension

22 days holiday p/a pro-rata plus bank holidays

Birthday day off

Support for health and wellbeing
Car and/or petrol allowance
Reports to

CEO

Manages
Caretakers / Site Managers and external contractors
Key internal relationships

CEO, General Manager, Studios Operations Manager, Property Managers, Relationship Managers, Administrator

Location

Various. We will open a new head office this year, location TBA

Travel
Daily tr avel to buildings across London and occasionally to
Essex and Stoke - on - Trent

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org
Purpose of role
S upport the provision of safe and fit for purpose artists’ studio workspaces and re-
lated facilities across ACAVA ’s property portfolio .
M anage a programme of regular maintenance works to ensure that our properties
are in good condition and buildings, studios and workspaces meet required health
and safety standards.
Oversee adherence to the terms and conditions of leases, insurance policies, maintain accurate up to date records of works on our IT systems and keep the General Manager and colleagues informed as necessary.

Key responsibilities

Maintenance
• Plan and coordinate regular maintenance and repair works at ACAVA’s build-
ings by visiting each site on a regular basis.
• Use competitive quotes, ensure the works carried out by contractors are up to
standard , organise expenditure with the General Manager and finance office.
• Respond promptly to unanticipated repairs and prioritise these, as appropri-
ate .
• Evaluate on site situations and proactively implement quick remedial action.
• Plan and oversee works to alter, or upgrade, studios.
• Liaise and arrange access to properties with relevant parties ; contractors and
potential studio tenants.

Health and Safety
• Carry out and record fire risk assessments and implement any necessary
works.
• Organise regular alarm tests , emergency lighting, fire safety equipment and
fire drills and ensure evacuation procedures are well communicated.
• Visit buildings regularly to ensure that studio holders are adhering to the
terms and conditions set out in licence agre ements, especially fire regulations
and insurance pol icies .
• Oversee all aspects of health and safety within the ACAVA office, including
staff training as appropriate.

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org
External liaison with artists
• Liaise and build good relationships with external stakeholders, including land-
lords, contractors, suppliers, local authorities or their agents.
• Oversee or carry out electricity and gas meter readings and communicate
these to the finance team as and when r equired.
• In collaboration with colleagues, inspect empty studios, report issues and co-
ordinate any works required to ensure that studios are in good order and
ready for occupation.
• Ensure that relevant studio holders and colleagues are fully informed of re pair
and maintenance schedules and progress work.
• Work with colleagues to maintain accurate practical information about stu-
dios in external communications such as websites and social media.

General
• Be a proactive, collaborative and supportive colleague, contributing to the effi-
cient and friendly running of the organisation.
• Present an open, flexible attitude.
• Represent ACAVA in a professional manner at all times.
• Carry out any duties as may from time to time be reasonably requested by the
CEO o r General Manager .
Person Specification

The successful candidate should arrive with the essential elements from day one.
The desirable elements could be developed in post, if the successful candidate does
not possess them all from day one.

Experience Essential Desirable
Proven experience of facilities and/or building manage-
ment of multiple - occupancy sites , including efficient plan-
ning, budget and timetable
X
Successful experience of managing a budget and report-
ing accurate financial information in a timely manner
X
Demonstrable experience of dealing with freelancers and
contractors
X
Overview of methods of building and general construction X

ACAVA Property Manager Recruitment Pack, September 2021

Registered Charity number 2 8 7 8 9 4. A company limited by guarantee. Registered in England and Wales, company
registration number 1 7 4 9 7 3 0. Registered office 5 4 B le c h y n d e n S t r e e t , L o n d o n W 1 0 6 R J. www.acava.org
P ractical knowledge of Health and Safety and ability to
carry out r isk a ssessments
X
Experience of art gallery, workshop, studio or craft/crea-
tive environment
X

Knowledge and skills Essential Desirable
Ability to work independently and prioritise tasks X
Excellent time management and attention to detail X
Good administrative and organisational skills X
Good written and verbal communication skills X
Good level of numeracy X
Full, current UK Driving Licence with no more than 3
points
X
K nowledge of current compliance regulations for all as-
pects of facilities management
X
X
Comfortable with MS Office, IT networks, software and
digital systems
X
A bility to maintain good stakeholder relationship s X
An interest in the visual arts, design, craft, social enter-
prises, workspaces etc
X

Human skills Essential Desirabl e
Reliable and trustworthy X
Supportive and collaborative X
Proactive, determined and confident with a ‘can do’ atti-
tude
X
Strong interpersonal skills, demonstrating empathy X

Property Manager

ACAVA
Accross ACAVA portfolio in London
Permanent
1 - 2 years of experience
Manager
Senior Manager
£30k

Published on 28 Oct 2021

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