Office Administrator

Location
West End
Salary
£28000 - £32000 per annum
Posted
15 May 2019
Closes
12 Jun 2019
Ref
BBBH37896
Contact
Felicity Ronn
Job position
Assistant
Contract Type
Permanent
Hours
Full Time

It is essential that you have previous property compliance/sales administration for this position and at least 1 years' working in an office environment.

Main responsibilities for the role include but are not limited to;

  • Administration through Reapit database
  • Anti-Money Laundering (AML) checks on new clients (as required by legislation) to be completed accurately and recorded on KYC Tool
  • Ensuring property particulars are displayed correctly and magazines
  • Scheduling photographs, Floorplan and EPC to be done for all Sales properties
  • Canvassing, Marketing and Issuing property brochures (either hard copy or electronic) to potential purchasers
  • Manage the office Twitter account
  • Create invoices e.g. marketing costs, fee invoices
  • Letter writing / formatting as required, including Instruction letters, Market Appraisal letter writing, vendor marking report letter etc.
  • Fielding telephone calls, assisting the caller when possible or taking and passing on messages
  • Screening of post, emails, enquiries and requests and dealing with them promptly and responding where appropriate
  • In charge of booking lettings & sales keys in and out and tagging up
  • Coding all London Residential advertising invoices & dealing with the invoices accordingly
  • Diary management/PA duties and booking appointments for team members
  • Meeting & greeting all clients, applicants and suppliers that walk into the office
  • Liaison with clients, suppliers and other staff
  • Maintaining office systems, including database management, filing, invoicing for clients and suppliers etc.
  • Prepare property particulars for sales team meeting on a weekly basis
  • Scanning, photo copying, dead filing
  • Record all of office holiday
  • Ad hoc projects at certain times of the year when required

Please apply with your most up to date CV for more information on the company and full job description.

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